Inventory & Stock Control
Dentospire's inventory keeps a dental clinic's materials, stock and expiry dates in one ledger, adding stock when a supplier order is received and taking it off when a treatment that uses it is completed.
The problem in a real clinic
You find out the composite has run out when the patient is already numb in the chair. The stock register says there are three boxes, because nobody wrote down the last two that were opened.
How it works
- Add your materials once, with the supplier, the reorder level and the expiry date.
- For each procedure, set the materials it uses. Marking that treatment complete takes the stock down and writes a consumed row in the Stock Log.
- When a supplier order arrives, receive it on the supplier's page; the quantities are added to the matching materials and logged as purchased.
- Record opened packs, breakage or a count correction by hand; each one is logged with who recorded it and when.
- Check the reorder page, which works from your own recent use to show days of stock left and a suggested order quantity with each material's supplier.
What you see on screen
- The materials list with stock levels, and Expired and Expiring flags on items near their date.
- A Stock Log with every purchase, use and correction, who recorded it and when.
- A reorder page built from your clinic's own consumption, not a generic guess.
Safety and control
- A manual use or correction that would take stock below zero is refused, not quietly set to zero.
- Two people recording use of the same item at the same moment cannot both spend the same stock.
- Receiving the same supplier order twice adds nothing the second time.
- A daily check sends the owner, doctors and admins an in-app alert about stock expiring soon.
Good to know
- Expired stock is flagged, but there is no one-step write-off yet; correct the quantity by hand.
- Batch or lot numbers are not recorded through the screens.
- A new clinic has no usage history yet, so early reorder suggestions fall back to a minimum quantity.
- Sharing the stock list to WhatsApp opens your own WhatsApp to choose who receives it.
Frequently asked questions
Does Dentospire reduce dental material stock automatically after a treatment?
Yes, once you set which materials a procedure uses. Marking that treatment complete takes the stock down and writes a consumed row in the Stock Log, so the balance on screen follows what the surgery actually did.
Can Dentospire warn me before dental materials expire?
Yes. Items are flagged Expired or Expiring on the materials list, and a daily check sends the owner, doctors and admins an in-app alert listing the soonest items due to expire.
How does Dentospire suggest how much dental stock to reorder?
From your own recent consumption. The reorder page shows average monthly use, how many days of stock are left and a suggested quantity, next to each material's supplier. With no usage history yet, it falls back to a minimum.
What happens to stock when a supplier order is received in Dentospire?
Receiving the order on the supplier's page adds the quantities to the matching materials and logs them as purchased. Receiving the same order again adds nothing, so a double click cannot double the stock.
Related
Lab Orders
Send work orders to a connected dental lab with shade, teeth and delivery date, priced from that lab's rate list.
Clinic Analytics & Reports
Invoiced against collected, per doctor and per treatment, with the report emailed to you weekly or monthly.
Multi-branch clinics and chains
The problem stops being clinical and becomes visibility: what each branch is doing, what it collected, and who can see what.